Share work

What is share work?

In the work organiser your work items are categorized between those that are yours, and those that have been shared with you. Any item that you create you are able to share.

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Why share your work?

You can share four types of items, these include; TrendHub views, Fingerprints, ContextHub views and Dashboards. Having created one of these types, you may wish to share your work with other interested parties so that others can learn from your findings, for purposes of monitoring, root cause analysis, issue mitigation and shift change. 

How to share types of work in the work organizer

1. Open the work organizer by clicking on the work organizer button located at the top right of your UI.

2. Click on the checkbox of the item row(s) you wish to share. A bubble will appear above the item list; (x item selected). Click on this bubble.

3. Click "Share item" in the drop down menu. A side panel will appear from the right.

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4. In the side panel enter the name of an individual(s) you wish to share your work with.

5. Click the + button and the names will be added to the "Overview" list.

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6. Close the panel.

Your chosen work has been shared with your selected colleagues.

To stop sharing the item(s), select the item you want to update the sharing settings for, then do the following:

  1. Click the checkbox of the row you wish to revoke the share rights.
  2. In the dropdown list that appears under the "Item selected" bubble, select "Share item". A share panel appears from the right hand side of the screen.
  3. In the "Overview" list that appears from the right, identify members you wish to revoke share rights to and click on the x button to the right of the user's name.
  4. Close the panel.

Your newly shared items will be found by your colleagues in their work organizer under the "Shared with me" bubble. When sharing an item do not forget to also share depending items, e.g. also share ContextHub views if they are used in a shared DashHub view

Important: If you wish to share your view to everyone, type "everyone" in the name field.

Note: To remove existing share permissions, select a single item and click the "Share item" option. When multiple items are selected, you can only add new share permissions. 

Note: Currently other users can only be given read access. Edit permissions will be added in future releases.

Note: When you share a view and then delete the view, everyone's access to the read view is deleted.